Dear Exhibitor: Rileighs Convention Services, LLC has been selected by show management as your official fullservice contractor for decorating, drayage and labor at the 2008 Groom Expo at the Hershey Lodge & Convention Center. To help you with your decorating needs, we have enclosed all required forms. By returning the completed forms to our office, all equipment will be installed in your booth prior to your arrival. In the event you are not going to personally plan and supervise your exhibit, please forward this kit to the person you have appointed to be in charge. PLEASE NOTE: The booths are 8'x 10' OR 6'x 8' booths. An 8' x 10' booth will have a 6' skirted table and the 6' x 8' booths will have a 4' skirted table. The booths will also be provided with draped 8' high back wall and 33" high side dividers. Each booth will also be provided with one 7" x 42" exhibitor identification sign, one wastebasket, and two chairs. Additional furniture requirements should be ordered through Rileighs. The exhibit hall is carpeted. IMPORTANT: The Hershey Lodge and Convention Center HAS NO provisions for receiving and storing freight. All required shipping information is enclosed. Please refer to our Freight/Drayage form. Any Exhibit Materials that need to be shipped directly to the Convention Facility cannot arrive prior to your (exhibitor) setup time(s) as indicated by Show Management. Shipment(s) that arrive at the Convention Facility prior to the stated setup times or are received in the absence of the attending exhibitor WILL BE CHARGED "DRAYAGE CHARGES" in accordance with Service BDirect Shipments. Advance shipments to warehouse are only received Monday thru Friday 8 AM 4 PM (excluding holidays.) In submitting your request for our services, please include your payment plus 6% Sales Tax to receive discount price. All services may be put on one of the Credit Cards listed on our forms. All orders placed during installation are to be C.O.D. We are looking forward to being of service to you. If any additional information is needed, please contact our office. Sincerely, Rileighs Convention Services 25 South Tenth Street · Harrisburg, PA 171012894 (800) 4215075 · (717) 2365075 · Fax # (717) 2369082 DISPLAYS · EXHIBITS · SPECIAL EVENTS · CONVENTION SERVICES PAYMENT POLICY FORM Show Name Groom Expo Hershey Lodge & Convention Center 9/1214/2008 Boot h # 25 South Tenth Street Harrisburg, PA 17101 (717) 2365075 (800) 4215075 FAX (717) 2369082 Show Site Show Date PAYMENT POLICY PLEASE FAMILIARIZE YOURSELF WITH THIS POLICY BEFORE ORDERING ANY SERVICES **NO SERVICES WILL BE RENDERED WITHOUT FULL PAYMENT IN ADVANCED** 1. ADVANCE ORDERS: To receive the advance price; FULL PAYMENT OF CASH, CHECK OR CREDIT CARD MUST ACCOMPANY YOUR ORDER. (USE CREDIT CARD AUTHORIZATION FORM BELOW). Purchase orders do not qualify for Advance Prices Payment must accompany the order. 2. SHOW SITE ORDERS: 3. THIRD PARTY ORDERS: Services ordered at the show site will not be processed without full payment at the time the order is placed. If you contract work to a display or exhibit house and require services from Rileighs, the payment policy stated above applies. Please pass this information on to them 4. SHIPPING FREIGHT TO WAREHOUSE OR SHOW SITE AND/OR ORDERING RIGGING OR INSTALLATION/DISMANTLING LABOR: If you will be shipping to our warehouse or show site, and/or ordering installation /dismantling labor or rigging labor: YOU MUST COMPLETE THE CREDIT CARD AUTHORIZATION FORM BELOW. SERVICES WILL NOT BE PERFORMED UNLESS WE HAVE THIS FORM COMPLETED AND RETURNED TO US. Statements will be available at the close of the show. 5. ALL CHARGES, NO MATTER WHAT THE AMOUNT, MUST BE PAID IN FULL PRIOR TO CLOSE OF SHOW BY EITHER CASH, CHECK OR CREDIT CARD. If credit card method is used, be sure that the card limits are high enough to handle your expected charges. 6. If rigging labor is needed on moveout or you will be using dismantle labor, these charges will be applied to your credit card and a receipt will be mailed to you within (10) days of the close of show. 7. International exhibitors must pay for all services in U.S. Funds prior to show closing. A $20.00 surcharge will be added for processing checks drawn on foreign banks. 8. ANY DISPUTES MUST BE MADE BY THE END OF THE SHOW. I authorize Rileighs Convention Services to charge any additional amounts incurred by me or my show representative, including material handling and labor charges. Please Complete and Return to: Rileighs Convention Services, LLC **PLEASE INDICATE THE LAST 3 NUMBERS FROM THE SIGNATURE STRIP ON THE BACK OF YOUR CARD: Check One: Master Card* Visa (Bank Americard) American Express Account No. Expiration Date:__________________ Signat ure: _________________________________________________________________ Cardholder's Name: _________________________________________________________ Cardholder's Billing Address:__________________________________________________ Company: ___________________________________________ Date: _________________________________ Addres s : ___________________________________________________________________________________ Street City State Zip Auth Sig. ______________________________________________________Phone_______________________ Booth No. _________________________________________ FAX No. _________________________________ Email Address: Rev 4/01 Furniture & Table Order Form ADVANCE TABLES DRAPED 30"H QTY. 4' x 24"W x 30"H ORDER $42.00 $52.50 $63.00 $63.00 $73.50 $84.00 $18.00 $23.50 $25.50 $32.00 $2.25 $3.25 REG. PRICE AMOUNT $58.00 $68.50 $79.00 AMOUNT $78.00 $89.50 $99.50 AMOUNT $23.00 $28.00 AMOUNT $41.00 $47.00 AMOUNT $3.00 $4.00 25 South Tenth Street Harrisburg, PA 171012894 PHONE: (717) 2365075 FAX: (717) 2369082 ADVANCE REG. FURNITURE Counter Stool w/back Side Chair (padded) Arm Chair (padded) Easel Literature Bag Holder Clothestree Clothes Rack Pedestal Table 24"d 18"h Pedestal Table 24"d 30"h Pedestal Table 24"d 40"h Pedestal Table skirt 30" Pedestal Table skirt 40" W aste Basket w/liners StanchionsPolished Chrome Ropes 8' 8ft. Upright w/base p g 6' 10' Expanding Rail CARPET 10 x 10 Nylon 10 x 20 Nylon 10 x 30 Nylon QTY. $73.50 $94.50 $147.00 $189.00 $220.50 $283.50 QTY. ORDER $37.00 $22.00 $27.50 $18.00 $35.00 $17.00 $25.00 $30.00 $35.00 $40.00 $15.00 $20.00 $10.00 $25.00 $22.00 $7.50 $7.50 PRICE AMOUNT $47.00 $33.00 $37.50 $26.00 $45.00 $25.00 $30.00 $40.00 $45.00 $50.00 $20.00 $25.00 $13.00 $30.00 $24.00 $10.00 $10.00 AMOUNT 6' x 24"W x 30"H 8' x 24"W x 30"H TABLES DRAPED 42"H 4' x 24"W x 42"H 6' x 24"W x 42"H 8' x 24"W x 42"H TABLES DRAPED 4th SIDE 4th Side Table 30" 4th Side Table 40" TABLE RISERS DRAPED 4' x 12"W x 12"H 6' x 12"W x 12"H POLY SATIN MATERIAL 30" Satin per foot 40" Satin per foot CIRCLE DRAPE COLOR: Red Blue Gold White Green Black Burgundy Grey Beige Brown Plum Orange UNDRAPED TABLES 4' x 24"W x 30"H 6' x 24"W x 30"H 8' x 24"W x 30"H Raised Table 42" Add $19.00 $23.00 $27.50 $10.00 $30.00 $34.00 $38.00 $12.00 $32.50 $40.00 $15.00 AMOUNT $2.50 $4.25 $6.50 $45.00 $3.50 $5.50 $8.00 $55.00 AMOUNT Drape Exhibitor Table 30" $25.00 Drape Exhibitor Table 40" $32.50 30" Vinyl Table Drape purchase only SPECIAL DRAPING 3' High Draping 8' High Draping 12' High Draping 12' Column Cover QTY. /LF /LF /LF 10 x 40 Nylon $294.00 $378.00 $1.58 Special Sizes $1.31 ___ft. x ___ft. = Sq. Ft. ___ Includes Taping & Covering w/Plastic (Min 100 sq. ft.) Carpet Padding (Sq. Ft.) $0.65 $0.85 CIRCLE CARPET COLOR: Red Blue Gold Green Black Burgundy Grey ADVANCE REG. FLOOD LIGHTS 150 watt Flood Lite on 8' Pole w/base 300 watt Quartz on 8' Pole w/base QTY. ORDER $30.00 $50.00 PRICE AMOUNT $45.00 $75.00 CIRCLE DRAPE COLORS: Red Blue Gold White Green Black Burgundy Grey Beige Brown Plum Orange (Prices do not include electric) U.S. FUNDS ONL Y Sub Total ______________ 6% PA Tax______________ Total ______________ NOTE: The Advance Order Rate applies if the order is received with payment in full by 9/03/08 . Payment may be made by returning the Payment Policy Form with a credit card or with a check. All orders placed at showsite are C.O.D. Any changes or cancellations to advance orders during setup or later will be assessed a 50% delivery charge. All items are on a rental basis only and remain the property of Rileighs Convention Services. All disputes must be made by the end of the show. Name of Show: Name of Firm: Address: City: _______________________________ State: Groom Expo Booth No. ________________________________________ Fax No. ________________________________________ Phone No. ________________________________________ Zip Code ________________________________________ Email Address: _________________________________________________ Authorized by (Print Name) Signature ________________________________________ REV 04/01H DRAYAGE SERVICE ORDER FORM DRAYAGE CHARGES MUST BE PAID FOR IN ADVANCE PLEASE SUPPLY CHECK OR CREDIT CARD INFORMATION 25 South Tenth Street Harrisburg, PA 171012894 (717) 2365075 FAX:(717) 2369082 COLLECT SHIPMENTS WILL BE REFUSED SERVICE A ADVANCE SHIPMENT TO WAREHOUSE (Monday Friday 8 a.m. 4 p.m. (Excluding holidays). Shipments of common freight and crated/cartoned materials will be received at the warehouse and delivered per shipping instructions. All weights will be rounded to the next higher hundred weight. (1CWT= 100 LBS.) Weight will be estimated if not included with inbound paperwork. Must be received by 9/3/08 . Freight received after 9/3/08 will be charged an additional $10.00 per CWT with a $20.00 minimum. Straight Time Rates $40.00 per CWT per shipment 2 CWT minimum or $80.00 per shipment. Overtime Rates $60.00 per CWT per shipment 2 CWT minimum or $120.00 per shipment. SERVICE B DIRECT SHIPMENTS (See exhibitor setup times) Shipments will be received at show site during installation period only as per shipping instructions. All weights will be rounded to the next highest weight (CWT). Bills of lading stipulating weight must accompany shipments. Cubic or dimensional weights will be invoiced as stated weight at time of delivery unless a weight certificate is attached. No credits will be issued. Straight Time Rates: Overtime Rates: Crated/Cartoned *Uncrated $35.00 per CWT per shipment $60.00 per CWT per shipment 2 CWT minimum 2 CWT minimum $70.00 $120.00 $95.00 $160.00 Crated/Cartoned $47.50 per CWT per shipment 2 CWT minimum *Uncrated/Unskidded $80.00 per CWT per shipment 2 CWT minimum *The entire shipment will be classified if any part of shipment is uncrated or unskidded. (Overtime rates apply when set up/dismantle is before 8:00 A.M. or after 4:30 P.M. Monday Friday; on Saturday, Sunday or Holidays) Credit card information must be completed for special services. UPS charges, if billed to Rileighs Convention Services, will be invoiced to your credit card plus 25% service charge. Special service charges are in addition to our standard Drayage Rate. 1.) Return to warehouse for storage, shipment by designated carrier, customer pickup, UPS outbound shipments Rate $12.50 per CWT 2CWT minimum $25.00 2.) When only crate and carton storage is needed Rates $25.00 per crate, $15.00 display case, $7.50 per carton $25.00 minimum Advance To: (Name of Exhibitor To: (Name of Exhibitor & booth Shipping & booth number) number) Warehouse Address Deadline Date For: Groom Expo C/O Rileighs Conv. Serv. 25 South Tenth Street Harrisburg, PA 17101 (717) 2365075 For: Groom Expo C/O Rileighs/HLCC W. Choclate & University Dr. Hershey, PA 17033 Direct Shipping OnSite Address Shipments will not be accepted before exhibitor's movein Date of: 9/3/08 9/10/08 PLEASE SEND COPY OF BILL OF LADING TO RILEIGHS FOR TRACING PURPOSES. PLEASE ENTER OUR ORDER FOR SERVICES SUBJECT TO SHIPPING INFORMATION AND DRAYAGE INSTRUCTIONS AND LIMITS OF LIABILITIES SEEN FOLLOWING THIS PAGE: Groom Expo Name of Show: Booth #: Name of Firm: Telephone #: Street Address: Fax #: City: State: Zip: Authorized By(Print Name): Signature: Weight: # of pieces: Estimated Arrival: Rate = Total Amount: Please send check(s) or completed credit card form. Rev 04/01/H This form and all inclusive forms must be returned to the address above. CWT x Shipping Instructions and Drayage Information Advance Warehouse Common carrier shipments consigned to the warehouse should arrive no later than 9/3/08. The services included within drayage fee are, up to thirty (30) days free storage prior to show setup, exhibit materials are delivered to your booth prior to or during installation, empty crates and cartons will be stored during the event and exhibit materials will be loaded on the outbound carrier from show site. Any shipments received after 9/3/08 will be charged an additional $10.00 per CWT with a $20.00 minimum. ALL SHIPMENTS MUST BE PREPAID! COLLECT SHIPMENTS WILL BE REFUSED! UNSKIDDED OR UNCRATED MATERIALS WILL NOT BE ACCEPTED AT THE WAREHOUSE! Direct to Show Site Shipments will be received at show site during exhibitor movein hours only. Any freight received will be placed in the exhibitors' booth, crates and cartons will be stored during the event and freight will be loaded onto the outbound carrier from show site. If special positioning is required for any equipment please order the appropriate labor using the Labor Order Form. The convention facility does not have any storage facilities for receiving or storing materials. All freight shipped to arrive prior to 9/10/08 MUST be shipped to the Rileighs warehouse. Failure to do so may result in the return of goods to the shipper or the payment of reconsignment charges. Outbound Shipments All outbound shipments require an outbound bill of lading. This may be obtained from the Rileighs Service Desk. Once the shipment is packed and labeled the bill of lading MUST be returned to the Rileighs Service Desk. Any carrier other than the show carriers must be notified by the exhibitor to pick up their shipments at the appropriate time. In the event that a carrier fails to pick up a shipment Rileighs Convention Services, LLC reserves the right to reroute the shipment onto the show carrier. Any shipments left on the show floor without a bill of lading will be shipped to the exhibiting company via the show carrier at the exhibitors' expense. Return to Warehouse Outbound shipments may be returned to the Rileighs warehouse at the close of the show to be picked up by a designated carrier or sent out via UPS. All shipments returned to the warehouse will be charged an additional $12.50 per CWT with a $25.00 minimum. If a carrier other than UPS will be picking up a shipment it is the exhibitors responsibility to schedule a pickup with the carrier. All return to warehouse shipments must be coordinated with the Rileighs Service Desk. Payment RILEIGHS CONVENTION SERVICES REQUIRES A CREDIT CARD ON FILE FOR ALL MATERIAL HANDLING SERVICES. ALL SHOW CHARGES MUST BE PAID IN FULL PRIOR TO THE CLOSE OF THE SHOW. Safety and Security Rileighs Convention Services, LLC will not be responsible for the condition, count or contents of materials once they are placed in the booth. This applies even if the exhibitor is not present when the materials are delivered or picked up. All orders received by Rileighs prior to the removal of materials are subject to final count and correction made at the time of actual removal. The handling of loose, inadequately packed or unskidded materials will be done at the exhibitors risk. Rileighs will not be responsible for damages to such materials or for concealed damages of materials arriving or departing in crates, cases, cartons or packages. Certified Weight Tickets Certified weight tickets may be requested on shipments containing pieces weighing over 1000 lbs. at either the warehouse or show site. ALL shipments containing machinery or uncrated material MUST have a certified weight ticket. Insurance Exhibitors are urged to carry allrisk insurance covering your materials against damage, loss and all other hazards from the time shipments are made prior to the show until shipments are received back after the show. This can generally be done by adding "riders" to existing insurance policies, often at no additional cost. It is understood that Rileighs Convention Services, LLC is not an insurer, that insurance, if any shall be obtained by the exhibitor and the amounts payable to Rileighs Convention Services, LLC are based on the value of the material handling services and the scope of Rileighs Convention Services, LLC liability as set forth above. *LIMITATIONS OF RILEIGHS CONVENTION SERVICES LIABILITY &RESPONSIBILITY* A. Rileighs shall not be responsible for damage to uncrated materials, materials improperly packed, or concealed damage. Rileighs shall not be responsible for loss, theft, or disappearance of materials after delivery to exhibitor's booth. Rileighs shall not be responsible for loss, theft, or disappearance before they are picked up from the exhibitor's booth for reloading after the show. Bills of lading covering outgoing shipments, which are furnished to Rileighs by exhibitors, will be checked at time of actual pickup from the booth and corrections made where discrepancies occur. Rileighs shall not be responsible for any loss, damage, or delay due to fire, Acts of God, strikes, lockouts, work stoppages of any kind, or any causes beyond its control. Rileighs liability shall be limited to the physical loss or damage to the specific article that is lost or damaged. Rileighs maximum liability shall be limited to $.30 per pound per article, with a maximum liability of $50.00 per item and $1,000.00 per shipment. Rileighs shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profit or revenues, or for any collateral cost which may result from any loss or damage to an exhibitor's material which may make it impossible or impractical to exhibit same. COLLECT SHIPMENTS WILL NOT BE RECEIVED. All outbound shipping charges are the exhibitor's responsibility. All shipping charges are the responsibility of the Exhibitor. NOTE: Shipments left in the booth for which no disposition is provided or if the requested carrier fails to pick up shipment or refuses the shipment, RILEIGHS reserves the right to reroute such shipments or return materials to our warehouse. Exhibitor will be charged accordingly for this service. Rileighs will not be responsible for any additional charges caused by this rerouting. There are no facilities at the show site to store exhibitor materials. Labor and service ordered on behalf of exhibitors by display builders or other third parties should be so authorized in a letter from exhibitors. Payment for all labor and service will be the responsibility of the exhibitor. B. C. D. E. F. G. H. I. J. 25 South Tenth Street Harrisburg, PA 171012894 (717) 2365075 (800) 4215075 FAX (717) 2369082 Labor Order Form Straight Time: Overtime: Monday Friday 8:00 a.m. 4:30 p.m. Monday Friday 4:30 p.m. 8:00 a.m. All Day Saturday, Sunday & Holidays. RATES: Carpenter Supervisor 5,000 lb. Forklift Straight Time $47.50 $57.50 $115.00 Overtime $71.25 $86.25 $155.00 ONE HOUR MINIMUM PER PERSON Labor thereafter is charged in 1/2 hour increments per person. Labor cancellations must be received prior to movein and moveout respectively. Failure to notify Rileighs will result in a onehour minimum charge per person requested. Forklift is for handling, positioning of items within the booth. Please do not order a forklift to unload your materials from a vehicle. See the Drayage Service Order Form. Supervision is required for all exhibit installation and dismantling. Please indicate on the form below if exhibitor or Rileighs will furnish supervision. Rileighs cannot be responsible for damage resulting from loss, improper installation, improper packing, theft or any other cause. Exhibitor must pick up labor at starting time and return to signout labor at completion of the job. If exhibitor fails to pick up labor at the time ordered onehour per man noshow charge will be applied If exhibitor fails to pick up labor at the time ordered a onehour per man noshow charge will be applied. Starting time can only be guaranteed in those instances where labor is ordered for an 8:00 a.m. start. Whenever possible labor performed under Rileighs supervision will be done on straight time however, it is not guaranteed. Description Install Labor Install Supervisor Install 5,000 lb. Forklift Dismantle Labor Dismantle Supervisor Dismantle 5,000 lb. Forklift A CREDIT CARD IS REQUIRED IN ADVANCE FOR ALL LABOR ORDERS. LABOR WILL NOT BE PERFORMED WITHOUT A CREDIT CARD ON FILE. CREDIT CARD INFORMATION MAY BE SUBMITTED ON THE PAYMENT POLICY FORM. Name of Show Name of Firm Address City Groom Expo Booth No. Fax No. Phone No. Zip Date # of Laborers Estimated Time Supervision State Email Address: _________________________________________________ Authorized by (Print Name) Signature PLEASE DUPLICATE AND RETURN ONE COPY TO RILEIGHS Rev 7/04 25 South Tenth Street Harrisburg, PA 171012894 (717) 2365075 (800) 4215075 FAX: (717) 2369082 Anodized Aluminum Frame Display Panels OPTIONS Felt Covered Presentation Panel Wedgewood Blue Both Sides Velcro Exhibit Panel Slate Grey One Side Blueberry Opposite Side (Tackboard) (Double Sided) 1/4" Peg Board Panel Wood Frame Color: White Vertical ______________ OR Horizontal________________ ** Does not include pegboard hooks** Does not include pegboard hooks RENTAL (For Duration of Show) ITEM Tack Board Velcro Peg Board Bottom Skirting Color QTY COST $90.00 $90.00 $70.00 $35.00 Sub Total 6% PA Sales Tax Total AMOUNT Name of Show: Name of Firm: Address: City: Email Address: Groom Expo Booth Number: Fax Number: Phone Number: State: Zip: Authorized by (Print Name): rev 04/01 Signature: BOOTH CLEANING FORM 25 South Tenth Street Harrisburg, PA 171012894 Phone: (717) 2365075 Fax: (717) 2369082 CHARGES MUST BE PAID FOR IN ADVANCE. PLEASE SUPPLY CHECK OR CREDIT CARD INFORMATION. This form must be completed and returned to the address above. Vacuuming of carpet, sweeping of booths or emptying wastebaskets is NOT included in the rental of your booth space. 1.) Cleaning once prior to show opening: Includes vacuuming carpet & emptying of wastebaskets. Booth size: ______x______ = ______square feet x .22/square foot = $ OR 2.) Daily Cleaning: (Must be more than one day.) Includes removal of poly covering, daily vacuuming of carpet & emptying of wastebaskets prior to show reopening: Booth size: ______x______ = ______square feet x .17/square foot = $ $_____X days = $ Add 6% Sales Tax $ Booths over 1,000 sq. ft. Please call for special prices. Payment due $ Thursday Circle Day(s) to be cleaned: Saturday Sunday Monday Tuesday Wednesday Friday 2nd Saturday 2nd Sunday **PAYMENT MUST ACCOMPANY ORDER** NOTE: All rental carpeting is installed clean and ready for use. Any cleaning required after installation will be at the expense of the exhibitor. Name of Show: Name of Firm: Address: City: State: Groom Expo Booth #: FAX #: Phone #: Zip Code: Email Address: __________________________________________________ Authorized by (Print Name): _________________________________________ Signature: Rev 4/01H 25 South Tenth Street Harrisburg, PA 171012894 Phone: (717) 2365075 Fax: (717)2369082 CHARGES MUST BE PAID FOR IN ADVANCE. PLEASE SUPPLY CHECK OR CREDIT CARD INFORMATION. This form must be completed and mailed to the address above. The following prices are for signs of 10 words or less black vinyl lettering on white showcard. Over 10 words, add $1.50 per word. ** ADDITIONAL HEADER SIGNS 7" x 421/2" black ink on a white showcard 30 characters max. Orders received less than 7 working days prior and on movein day thru the event, will be charged late order prices. No guarantee can be made on delivery if signs are ordered on movein day. Quantity ** Size Regular Price Late Order Amount 7"x 42 1/2" 11" x 14" 14" x 22" 8 22" x 28" 28" x 44" $20.00 $40.00 $60.00 $70.00 $85.00 FULL PAYMENT MUST BE RECEIVED WITH ORDER. RETURN CREDIT CARD FORM OR INCLUDE CHECK WITH ORDER. $30.00 $50.00 $75.00 $ 9 0 .0 0 $100.00 SUB TOTAL 6% PA Tax T OT AL Extra charge on all special work, special color signs, special color lettering, logos, trademarks, cutouts, sign banners, Sintra, plexiglass, etc., will be quoted upon request. Submit size & copy desired for quotes. Prices include delivery to your booth not installation. PROOF COPY MUST BE INITIALED PRIOR TO SIGN PRODUCTION. USE REVERSE SIDE FOR SIGN COPY LAYOUT Color of Background_____________________ Color of Lettering_______________________ Name of Show: Name of Firm: Address: City: Email Address: Authorized by (Print Name): ______________________________ Signature: State: Groom Expo Booth#: FAX#: Phone#: Zip: PREPARE IN DUPLICATE AND RETURN ONE COPY WITH PAYMENT TO RILEIGHS CONVENTION SERVICES PLEASE RETURN BOTH SIDES OF THE FORM SIGN COPY LAYOUT HORIZONTAL VIEW V E R T I C A L V I E W Business Center: Phone # (717)5348682, Fax # (717)5205494 Drayage Service Form Collect Shipments Will Be Refused !!! Direct shipments to the show site should be sent during exhibitor move in only, addressed to the show decorator, Rileighs Convention Services. All shipments delivered to The Hershey Lodge & Convention Center more than 72 hours in advance of exhibitor move in Will Be Refused regardless of the circumstances. In the event that it is not consigned to Rileighs Convention Services and is received by The Hershey Lodge & Convention Center the following rates will apply: All weights will be rounded up to the next highest weight (CWT). A Bill of lading stipulating the weight must accompany all shipments. Cubic or dimensional weights will be invoiced as stated weight at time of delivery unless a weight certificate is attached. No credits will be issued at any time regardless of circumstances. CWT = 100 lbs. Straight Time Rates: Crated/Cartoned $45.00 per CWT per Shipment Machinery/Special Handling $60.00 per CWT per Shipment Overtime Rates: Crated/Cartoned $60.00 per CWT per Shipment Machinery/Special Handling $80.00 per CWT per Shipment 2 CWT Minimum 2 CWT Minimum 2 CWT Minimum 2 CWT Minimum $90.00 $120.00 $120.00 $160.00 (Overtime rates apply when set up/dismantle is before 8:00 am or after 3:30 pm Monday Friday; on Saturday, Sunday, or Holidays.) Freight will not be released until payment has been received. Please complete the credit card information below. **Please indicate the last three numbers from the signature strip on the back of your card. We accept Visa, Mastercard, American Express. Account #______________________________________Expiration Date:______________________________ Signature:____________________________________________(Card can not be processed without a signature) Cardholder's Name (Print):____________________________________________________________________ Cardholders Billing Address:___________________________________________________________________ City:_________________________________State:_____________Zip Code:_________ Name of Show:____Groom Expo____________________________________Booth #:_____________________ Name of Firm:___________________________________________________Phone #:_____________________ Street Address:___________________________________________________Fax #:______________________ City:___________________________________________State:___________________Zip Code:____________ Authorized By (print name):_____________________________Signature:_______________________________ Weight:__________________# of pieces:____________________Estimated Arrival:______________________ ____________CWT x ____________Rate =_______________________Total Amount:____________________ Telephone Order Form Telephone (717) 5348624 Facsimile (717) 5348683 Telephone Order Form Please provide the following information: ORDER DATE: ______________________________ NAME OF CONVENTION: __Groom Expo____________________________________________________________ CONFERENCE DATE: _9/1214/08_____________ CONTACT NAME: ___________________________________ COMPANY NAME: _______________________________________________________________________________ ADDRESS: ______________________________________________________________________________________ CITY / STATE / ZIP: ______________________________________________________________________________ TELEPHONE NUMBER: (_____) ____________________ FAX NUMBER: (_____) ________________________ METHOD OF PAYMENT/CC# _____________________________________________EXP DATE:________________ CARD HOLDER NAME: _____________________________________________________________________________ BOOTH NUMBER: _____________________ROOM: ___________________________________ EXT: ___________ Type of Service INHOUSE LINE (Includes Telephone) Limited to inhouse telephone service only Cost Per Day $25 Date of Service Time of Service Number of days Number of Connections Total Cost LOCAL & LONG DISTANCE LINE For Outgoing Calls Only One Time $125 hookup charge $40 $60 $15 / $25 DID LOCAL & LONG DISTANCE LINE For Incoming & Outgoing Calls One Time $125 hookup charge RENTALS: TELEPHONE / SPEAKER PHONE · A $100 surcharge will apply if not ordered at least 21 days in advance of your event. Orders not submitted to the Convention Services Manager at least 21 days prior to $________________ the event cannot be guaranteed. Any telephones ordered and not returned to us will be charged and deducted from your deposit. Subtotal Other $________________ $________________ $________________ · Tax Total · Please Note: Long distance calls are surcharged at 75% above standard AT&T Operator Assisted rates plus tax. Directory Assistance & Information calls are $1.50 per call plus tax. All Local, Operator Assisted and 800/888/877 calls are no charge. Customer Signature: ______________________________________________________ Date: ____________________ For Lodge Use Only CSM__________________________ Account # _________________________ Technician:________ Date:_________________ Switch Port #:______________ Patch Panel #_____________________ Rec'd ____________ Date _____________ ELECTRICAL & SERVICE ORDER FORM (Mail to: Convention Coordinator) W. Chocolate Ave. & University Drive, P.O. Box 446 Hershey, PA 17033 (717) 5348604 Fax: (717) 5348683 PLEASE PRINT OR TYPE: Ck. No. ___________ Amt. _____________ Name of Convention: __Groom Expo____________ Convention Dates: __9/1214/08_______________ Company: ____________________________________Phone #__________________ Booth # _______ Billing Address: _____________________________________________Fax #_____________________ City: ____________________________ State: ________________ Zip: __________ Order Authorized by: _________________________Title: ___________________________ LIST REQUIREMENTS BELOW EXHIBITORS' INFORMATION IMPORTANT: 110 VOLT ELECTRIC Price # $_______ AMOUNT Minimum Service10 Amps or 1000 $45.00 Watts Please read the information below before AMP PRICE # AMP PRICE # completing this form 20 amp $110.00 50 amp $140.00 30 amp $120.00 60 amp $150.00 A. ALL ELECTRICAL CHARGES MUST BE 40 amp $130.00 80 amp $170.00 PREPAID BEFORE ANY ELECTRICAL 208 VOLT ELECTRIC SERVICE WILL BE HOOKED UP TO YOUR 1 PHASE PRICE # 3 PHASE PRICE # BOOTH. Please make checks payable to The 20 amp $130.00 20 amp $150.00 Hershey Lodge. 30 amp $150.00 30 amp $180.00 40 amp $170.00 40 amp $210.00 B. PRICES SUBJECT TO CHANGE WITHOUT 50 amp $190.00 50 amp $240.00 NOTICE. 60 amp $210.00 60 amp $270.00 C. The Hershey Lodge must receive this order no 80 amp $250.00 80 amp $330.00 later than 21 days before the day of setup. Orders 100 amp $290.00 100 amp $390.00 received after this date will be subject to a $15.00 LIMITED LOCATIONS AVAILABLE OVER 100 late charge. AMPS 150 amp $390.00 150 amp $540.00 D. All computer, direct lines, or data phone lines 200 amp $490.00 200 amp $690.00 must be ordered through the Convention 208Volt prices include an electrician to connect & remove. Coordinator at (717) 5348605. Plugs not supplied to fit exhibitor equipment. $_______ $______ $______ 6% Tax $______ TOTAL $______ A 21day advance notice is required. The Hershey Lodge will not be responsible for power failures or voltage fluctuations. ELECTRIC SERVICES REQUIRED (List each item using electric and specify voltage, phase, amps or wattage.) ______________________________________________________________________ ______________________________________________________________________ Credit Card Info: _____________________________________Exp. Date: ____________ Signature: ________________________________Print Name: _______________________ Internet Access Order Form Telephone (717) 5348605 Facsimile (717) 5348683 HIGH SPEED INTERNET ACCESS ORDER FORM Please provide the following information: ORDER DATE: ___________________________________ NAME OF CONVENTION: ___Groom Expo_____________________________________________________________________________ CONFERENCE DATE: ___9/1214/08___________________CONTACT NAME: _____________________________________________ COMPANY NAME: ________________________________________________________________________________________________ ADDRESS: _______________________________________________________________________________________________________ CITY / STATE / ZIP: ________________________________________________________________________________________________ TELEPHONE NUMBER: (_____) _______________________________ FAX NUMBER: (_____) _______________________________ METHOD OF PAYMENT/CC #_______________________________________________________________EXP DATE_______________ CARD HOLDER NAME ____________________________________________________________________________________________ BOOTH NUMBER: ________________________MEETING ROOM_________________________________________________________ Type of Service Cost Date of Service Time of Service # of Days # of Computer s Total Cost $50 1. Wireless Access (Per Computer Per Day) * Computers Must Be Equipped with a Wireless NIC Card Subtotal Tax 6% Total $ ________________ $ ________________ $ ________________ 2. Hardwire Connection (1st Computer) Additional Computers Daily Service Cost (Per Computer Per Day) $50 $25 $50 Subtotal Tax 6% Total $_________________ $_________________ $_________________ Customer Signature: ________________________________________________________ Your Username and Password will be Assigned Upon Arrival! Username: ________________ Password: ________________ If you have any problems connecting to the Internet, please call the 24hour toll free Technical Support at 18667659009 Account #______________________ ENTER SHOW NAME HERE Groom Expo 9/1214/08 OFFICAL AUDIO VISUAL SUPPLIER DEADLINE: Two Weeks Prior to Show Opening Date Video Equipment Video Monitors will not handle computer signalsee Data Monitors Advance Daily Rate Qty Days Total Hershey Convention Center Ph 717.534.8638 FAX 717.534.8692 Advance Daily Rate Qty Days Total Sound Systems Powered Speaker w/Stand Sound System: 2Spkr, Mic, Mxr Wired Microphone Wireless Microphone CD Player Computer Audio System Headset Microphone Adapter 20" TV / VHS Combo Unit 27" Video Monitor 32" Video Monitor 1/2" VHS Player w/repeat DVD Player Beta Player Sony UVW 1800 34"/54" Cart $100.00 $110.00 $225.00 $70.00 $75.00 $350.00 $20.00 $60.00 $175.00 $25.00 $125.00 $60.00 $75.00 $25.00 Computer Systems Monitor Not Included VIDEOWALLS / PLASMA SCREENS $150.00 $225.00 PC=450Mhz, 128Mb RAM, CDROM, 5GB HD, Win & Office '00 PC=700Mhz, 128Mb RAM, CDROM, 10GB HD, Win & Office '00 MAC= G4, 450Mhz, 12Gb HD, OSX, CDROM MAC= G4, 800Mhz, 12Gb HD, OSX, CDROM Many options are available. Please call for pricing. SPECIAL REQUIREMENTS $165.00 $300.00 Laptops Laptops Laptop= 366Mhz, 96Mb RAM, 4GB HD, CDROM, Win&Office '00 Laptop= 500Mhz, 128Mb RAM, 6GB HD, CDROM, Win&Office '00 MAC= Titanium G4, 500Mhz, 8Gb HD, CDROM, Mac OSX MAC= Titanium G4, 800Mhz, 12Gb HD, CDRom, Mac OSX $225.00 $325.00 $295.00 $355.00 Data Monitors 6' Cable Included 15" CRT Monitor 17" CRT Monitor 21" CRT Monitor 29" CRT Monitor 17" Flat Screen LCD Monitor 20" Flat Screen LCD Monitor $90.00 $125.00 $200.00 $280.00 $300.00 $500.00 EQUIPMENT TOTAL Add 25% for OnSite Orders Onsite Rate Effective 72 hours Prior to Show Opening Labor / Handling Fee** Equipment up to $500.00 Please add 25% of equipment total Accessories Keyboard, Mouse Wireless Mouse HP4000 Laser Printer Iomega Zip 250 Drive Laser Pointer Tripod Screen $20.00 $40.00 $100.00 $45.00 $35.00 $35.00 ($75.00 labor fee minimum) Labor / Handling Fee** Equipment from $500.01 and over Please add 20% of equipment total **For Installation & Dismantle on Saturday, Sunday & Holidays please add an additional 18% (of equipment total) for overtime Video/Data Projectors Other Options Available LCD Projector (XGA) 1024x768 2700 Lumens LCD Projector, SXGA HighEnd 500.00 call for quote GRAND TOTAL RENTAL RESERVATION MUST BE COMPLETE FOR ORDER TO BE PROCESSED RESERVATION MUST BE COMPLETE FOR ORDER TO BE PROCESSED Rental Reservation Name of Event: __________________________________ Exhibitor: ______________________________________ Address: ______________________________________ Address: ______________________________________ City: ________________ State: _________________ Location of Event: _________________________________ Booth Number: ___________________________________ Contact Name: ___________________________________ Phone Number: ________________ Fax: _____________ Zip/Postal Code: __________________________________ Delivery Date: ________________________________________________________________________________ Exhibitor must be present to sign for order at the time of delivery. Please contact the PSAV office for delivery, ext. 8608. You must notify our representative that you are at your booth and have electrical power in place. We will initiate delivery at that time. PSAV is unable to guarantee a delivery time. Pickup Date: _________________________________________________________________________________ Exhibitor is responsible for equipment until it is picked up by an PSAV represenative. Pickup will be at close of show unless otherwise specified. No removal of equipment will take place during show hours. IF YOU CLAIM SALES TAX EXEMPTION IN THIS STATE, PLEASE FURNISH A COPY OF YOUR TAXEXEMPT CERTIFICATE WITH YOUR ORDER. Please indicate method of payment. This section must be completed before your order can be processed. A credit authorization is requested as a deposit against additional services and/or labor. Payment of any balances may also be made by company check upon presentation of statement while at the show, but a credit card authorization must be on file. Any balances outstanding as of moveout will be charged to your account. Please do not ask us to bill you. Mas terc ard Chec k Enclosed Payment: Amex V is a Credit Card Number: Expiration Date: Cardholder's Name: Authorized Signature: ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH BELOW By executing this order form, Lessee agrees as follows: 1. Cancellation: In the event Lessee cancels this order, Lessee will be charged a cancellation fee equal to 10% of one day's rental of the subject equipment. Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day's rental plus handling charges. Risk of Loss: Equipment rental is the responsibility of Lessee. Any equipment, which is lost, damaged, or stolen while in Lessee's care or possession will result in Lessee being charged for replacement cost, labor, or parts for repair, as the case may be. All items subject to 6% PA State Tax. Insurance for the subject equipment is Lessee's responsibility. Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect this estimate. Lessee is responsible for all charges. It is the responsibility of the exhibitor to advise a PSAV Representative of any problems with exhibit orders at show site. Absolutely no credits will be issued after show closing. 2. 3. 4. 5. 6. FAX ALL ORDERS TO PRESENTATION SERVICES, FAX # 7175348692 Authorized Signature: Please print name:
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